Reviewed comparison · 7 September 2026
Tolus or Teamwork.com: focused maintenance or full agency operations?
Teamwork.com covers planning, resources, budgets and client-project profitability. Tolus handles ongoing maintenance: clients submit requests and follow the hours used on their retainer.
The product
Teamwork.com
Teamwork.com presents a client-work platform with projects, resources, time, budgets, profitability, forms, workflows, invoicing and client users.
Official source reviewed: Teamwork.com product overview. Products change, so verify features and terms before making a decision.
Prices checked on 7 September 2026
What you track, and what you pay for
These products track work and progress, but cover different scopes. A support ticket, a project task and an hour bank are not equivalent. Features below may require a different plan or module from the entry price.
| Product and public price | Requests and work | Time tracking | Client access | Hour bank |
|---|---|---|---|---|
Tolus Studio €25 excl. VAT / organisation / month Or €250 excl. VAT/year. 5 active retainers. No seat minimum; unlimited colleagues and clients. Official pricing | Tickets and agency-specific statuses | Time entered against tickets or work entries | Invited clients can access project tickets, discussions and hours | Used hours, remaining balance and retainer period |
Teamwork.com Basics / Accelerate USD 9.99 / 24.99 per user / month Billed annually. Basics: minimum 3 users, USD 29.97/month equivalent. Confirm Accelerate minimum and taxes. Official pricingSeat minimumFeature documentation | Projects and tasks; Teamwork Desk helpdesk is separate | Time entries and billable time | Free client users, with role-specific permissions | Recurring hourly or monetary budgets, depending on the plan |
Original currencies, with no conversion. An annual price shown per month requires an annual commitment. Prices exclude tax only where confirmed; check other vendors’ taxes. Include add-ons, minimums and any setup fees before comparing actual budgets.
Two different scopes
Choose for the job at hand
Teamwork.com makes more sense if
- You plan projects, tasks, milestones and capacity.
- You track costs, billable time, budgets, profitability and invoicing.
- The agency wants to consolidate delivery, resources and finance.
- Teams need several views, workflows and automation.
Tolus makes more sense if
- You need a portal for client requests and maintenance retainers.
- The agreement is an hour bank over a defined period.
- Clients need to submit requests and check their remaining hours.
- You do not want to migrate agency planning and finance.
Decision guide
Compare the capabilities your team needs
| Priority need | What it means |
|---|---|
| Plan resources, tasks and milestones | Teamwork.com covers the full delivery process. |
| Track post-launch maintenance only | Tolus connects maintenance requests and retainer hours. |
| Calculate profitability, costs and invoices | Teamwork.com has the broader financial scope. |
| Share a contractual balance in hours | Tolus builds the portal around this view. |
| Keep one simple workflow | Tolus starts with five categories and lets you add custom statuses. |
Verdict
Plan client projects and follow maintenance after launch
Choose Teamwork.com when you need an operating system for client work from planning through financial performance.
Choose Tolus to follow recurring requests after launch and share the maintenance-retainer breakdown with clients.
For agencies that deliver projects and then move into maintenance, the two products may serve different moments. Define the hand-off to avoid double entry.
FAQ
Questions before deciding
Does Tolus replace project management?
No. It has no planning, Gantt, capacity or dependency management.
Does Tolus calculate profitability?
No. It tracks used and remaining hours, not costs, rates or margins.
Why use Tolus after a project tool?
To give clients a dedicated portal for maintenance requests, completed work and their remaining retainer balance.
Tolus is not affiliated with or endorsed by Teamwork.com. The trademarks mentioned belong to their respective owners.
Test Tolus with a client retainer
Create a project, log a few work entries and view the retainer from the client portal. Your trial lasts 30 days with no credit card.